Contract Execution & Administration
Winning the Project Is Only the Beginning.
Once the contract is signed, the commercial responsibility starts.
HOLMES helps contractors organize and administer the obligations, notices, changes, submissions, payment requirements, and documentation that follow award.
From Award Through Closeout.
Contracts Create Deadlines, Duties, and Documentation.
A missed notice can matter.
A change without documentation can matter.
A submittal requirement can matter.
A payment procedure can matter.
A closeout obligation can matter.
The problem is that these requirements are often spread across contracts, exhibits, general conditions, specifications, project manuals, and correspondence. HOLMES brings those requirements into one structured contract administration process.
What Gets Missed Commercially Can Become Expensive Operationally.
From Signature to Closeout.
Execute
Identify requirements tied to contract execution, insurance, documentation, mobilization, and initial submissions.
Administer
Organize ongoing obligations, submittals, notices, schedules, and required documentation.
Document
Preserve the project record as instructions, clarifications, correspondence, and events occur.
Control Change
Track the procedures, notices, documentation, and commercial requirements surrounding changes.
Close
Identify outstanding turnover, warranty, final payment, and closeout requirements.
The Commercial Requirements Behind the Work.
Obligations
What the contractor agreed to provide, perform, submit, document, or maintain.
Notices
When notice is required, what triggers it, and where the requirement originates.
Submittals
Required shop drawings, product data, samples, approvals, and related submissions.
Changes
Procedures and documentation requirements surrounding changes in scope or conditions.
Payment
Contract-driven documentation, procedures, and requirements affecting payment administration.
Closeout
Warranty, turnover, final documentation, and completion requirements.
HOLMES Exclusive
Exhibit Q
Contract & Commercial Intelligence
Exhibit Q organizes material commercial requirements identified within the project documents into a structured reference for the project team. It may include:
Contract obligations
Notice requirements
Submittal requirements
Change procedures
Payment procedures
Schedule obligations
Warranty requirements
Closeout requirements
Other commercially significant conditions
Exhibit Q belongs exclusively to HOLMES.
A Change Is More Than a Price.
Changes can affect more than quantity and cost. They can trigger notice requirements, documentation procedures, schedule impacts, approvals, and commercial obligations. HOLMES helps keep those requirements visible while the project team manages the change.
Change Identified
Requirements Checked
Notice Documented
Supporting Record Preserved
Commercial Action Taken
The goal is not simply to price the change. The goal is to preserve the process around it.
If It Matters, Preserve It.
The commercial story of a project can be scattered across:
HOLMES helps maintain continuity between what was agreed, what changed, and what was documented.
Build the Work.
Preserve the Record.
Do Not Lose What the Estimator Knew.
The transition from estimating to operations is one of the easiest places for commercial context to disappear.
HOLMES helps carry relevant commercial context forward so the operations team understands the basis of the agreement they are now administering.
What Was Bid
What Was Contracted
What Must Be Administered
HOLMES · Core Module
Specification & Product Intelligence.
Know exactly what the documents require — and what the estimate actually contains.
A dedicated intelligence layer within HOLMES that connects the construction documents to the products, materials, systems, and assumptions behind the estimate — traceable from finish code to bid position.
Explore the ModuleThe Critical Question
What exactly is behind the number?
- Finish Code
- Product Carried
- Assumption or Conflict
- Bid Position
Before Award. After Award.
Understand the project before commitment.
HOLMES
Administer the agreement after commitment.
Built for the People Responsible After Award.
If your team is responsible for delivering the work and protecting the commercial record, HOLMES is built for that phase of the project.
Contract Administration. Not Legal Representation.
HOLMES is not a law firm and does not provide legal advice. HOLMES helps contractors organize, identify, track, and administer commercial project requirements based on the information provided. Legal interpretation and legal decisions remain the responsibility of qualified counsel where required.
From Award Through Closeout
Control the Contract Before the Contract Controls the Project.
Bring structure to obligations, notices, changes, documentation, and closeout requirements from the beginning of the job.
HOLMES
Contract Execution & Administration · Part of the CCFE Group
Contract Intake
Start a Contract Review.
Tell us about the project and the commercial requirements you need administered. We will respond to begin the review.