Privacy Policy

Depending on how a user interacts with CCFE, information may include:

• name;

• company name;

• business email address;

• business telephone number;

• company domain;

• company address;

• project contact information;

• account and authentication information;

• website activity;

• technical information;

• project documents;

• construction drawings;

• specifications;

• addenda;

• contracts;

• schedules;

• bid documents;

• pricing information;

• project correspondence;

• photographs;

• reports;

• estimates;

• files uploaded by the user;

• communications with CCFE;

• transaction and billing-related information.

Users should provide only information reasonably necessary for the requested Service.

CCFE systems may process:

• email addresses;

• account identifiers;

• login activity;

• authentication status;

• verification records;

• verification codes;

• company-domain information;

• access permissions;

• account-security information.

Users should not place passwords or authentication credentials inside ordinary contact forms, project notes, or document-upload areas.

CCFE may receive construction-related information including:

• drawings;

• specifications;

• contracts;

• addenda;

• RFIs;

• ASIs;

• finish schedules;

• schedules;

• manufacturer information;

• product information;

• project correspondence;

• pricing;

• quantities;

• photographs;

• reports;

• other project documents.

Project information may contain confidential, proprietary, commercially sensitive, or security-sensitive business information.

Users may upload documents for Services such as:

• estimating;

• quantity takeoffs;

• pre-construction intelligence;

• scope analysis;

• contract intelligence;

• specification intelligence;

• product intelligence;

• other authorized CCFE Services.

Uploaded documents are processed for the purpose for which they were submitted and in accordance with the CCFE Terms and Conditions and Privacy Policy.

CCFE may use information to:

• provide requested Services;

• prepare estimates;

• perform quantity takeoffs;

• conduct document analysis;

• perform pre-construction intelligence;

• provide contract intelligence;

• provide specification and product intelligence;

• authenticate users;

• administer accounts;

• communicate with Clients;

• respond to inquiries;

• process transactions;

• maintain project records;

• provide support;

• protect website and system security;

• prevent fraud and unauthorized access;

• troubleshoot technical issues;

• perform quality assurance;

• improve internal workflows;

• conduct internal research;

• develop proprietary CCFE technology;

• maintain accounting and business records;

• comply with legal requirements;

• enforce CCFE agreements.

• proprietary software;

• private artificial intelligence;

• internally controlled systems;

• enterprise technology;

• automation;

• machine-assisted review;

• algorithms;

• databases;

• other private technology.

CCFE may use:

Client confidential project documents are not knowingly submitted by CCFE to publicly accessible generative-AI systems for analysis, processing, or public model training.

CCFE does not knowingly authorize confidential Client project documents to be used to train publicly available general-purpose AI models.

The Privacy Policy may apply to CCFE-controlled applications including:

• SQUARES AI;

• HOLMES;

• contract intelligence tools;

• specification and product intelligence tools;

• estimating applications;

• document-analysis applications;

• sample-report tools;

• dashboards;

• Client portals;

• future proprietary CCFE technology.

Specific applications may display additional privacy or security notices applicable to their functionality.

CCFE recognizes that construction documents may contain:

• proprietary information;

• confidential information;

• commercially sensitive information;

• security-sensitive information;

• restricted business information.

Authorized CCFE personnel, systems, contractors, or service providers may access project information only where reasonably necessary to provide Services, maintain systems, provide support, comply with law, or protect CCFE and its Clients.

CCFE may create or use de-identified, anonymized, or aggregated information that does not reasonably identify:

• an individual;

• Client;

• the project owner;

• a confidential project;

• confidential Client information.

This information may be used for:

• research;

• benchmarking;

• quality assurance;

• statistical analysis;

• workflow improvement;

• estimator training;

• performance analysis;

• product development;

• technology development;

• improvement of proprietary CCFE systems.

CCFE may use service providers for:

• website hosting;

• application hosting;

• cloud infrastructure;

• databases;

• authentication;

• email delivery;

• communications;

• payment processing;

• analytics;

• cybersecurity;

• file storage;

• backups;

• technical support;

• other business operations.

Using a service provider does not mean that CCFE sells information to that provider.

The website and applications may use:

• cookies;

• local storage;

• session storage;

• log files;

• pixels;

• similar technologies.

These may be used for:

• website operation;

• authentication;

• maintaining sessions;

• security;

• abuse prevention;

• remembering preferences;

• troubleshooting;

• analytics;

• performance monitoring;

• user experience improvements.

Disabling necessary cookies may affect site functionality.

Analytics may collect general information such as:

• pages viewed;

• navigation activity;

• referring source;

• browser information;

• device information;

• session information;

• errors;

• general usage patterns.

This information may be used to improve website performance, usability, security, content, and Services.

If users provide an email address, CCFE may use it for:

• project communications;

• verification messages;

• service notices;

• support;

• estimates;

• reports;

• administrative communications;

• company information;

• legitimate business communications.

Transactional, security, project, account, and administrative communications may be required to provide the requested Service.

CCFE may disclose information:

• to provide requested Services;

• at Client direction;

• to authorized service providers;

• where legally required;

• to respond to subpoenas or court orders;

• to protect legal rights;

• to prevent fraud;

• to protect system security;

• to protect persons or property;

• to establish or defend legal claims;

• in connection with a business merger, acquisition, restructuring, financing, or sale.

CCFE uses commercially reasonable administrative, technical, and operational safeguards appropriate to the nature of the information.

No internet-connected, electronic, cloud-based, or storage system can be guaranteed to be completely secure.

Users are responsible for protecting their own:

• passwords;

• email accounts;

• devices;

• networks;

• authentication credentials;

• account access.

Users should not submit unnecessary sensitive information.  Unless specifically requested through an authorized process, users should not provide:

• Social Security numbers;

• passwords;

• authentication credentials;

• payment-card numbers;

• banking credentials;

• protected health information;

• classified information;

• Controlled Unclassified Information requiring specialized handling;

• ITAR-controlled information;

• export-controlled information requiring specialized handling;

• unrelated sensitive personal data.

CCFE may retain information for periods reasonably necessary to:

• provide Services;

• maintain project records;

• support Client relationships;

• maintain accounting records;

• comply with contractual requirements;

• satisfy insurance requirements;

• comply with legal requirements;

• protect legal rights;

• maintain cybersecurity records;

• perform quality assurance;

• support legitimate business operations.

Clients are responsible for maintaining their own copies of project documents and final deliverables.

Depending on applicable law and jurisdiction, individuals may have rights to request:

• access;

• correction;

• deletion;

• a copy of certain personal information;

• information regarding use or disclosure;

• restriction of certain processing;

• withdrawal of consent where applicable;

• appeal of certain privacy decisions;

• other rights provided by law.

Not every privacy right applies in every jurisdiction or circumstance.

Privacy questions and requests may be directed to:

Many CCFE interactions involve business representatives including:

• contractors;

• subcontractors;

• manufacturers;

• distributors;

• consultants;

• owners;

• architects;

• project teams;

• other businesses.

Business contact information may be used for project communication, sales, estimating, account administration, support, research, and legitimate commercial purposes.

The CCFE website and Services are intended for commercial and professional use.

CCFE does not knowingly solicit personal information from children under 13 through its commercial website or Services.

The website may contain links to or integrations with third-party:

• websites;

• applications;

• cloud systems;

• payment processors;

• authentication providers;

• document viewers;

• social-media platforms;

• other technologies.

CCFE does not control independent third-party privacy practices.

CCFE is based in the United States.

Information submitted from outside the United States may be processed or stored in the United States or other locations used by authorized service providers, subject to applicable legal requirements.

If CCFE becomes aware of a security incident involving information under its control, CCFE will evaluate the incident and take actions appropriate to the circumstances and applicable law.

Where legally required, CCFE will provide legally required notifications.

CCFE may update the Privacy Policy as:

• Services evolve;

• technology changes;

• legal obligations change;

• applications change;

• business practices change.

The Privacy Policy published on the website represents the then-current policy.

The Privacy Policy should be read together with:

• CCFE Terms and Conditions;

• project-specific agreements;

• confidentiality agreements;

• nondisclosure agreements;

• other applicable written agreements.

Where a separate executed agreement imposes additional privacy or confidentiality obligations, those obligations remain applicable.

Privacy matters and other questions may be directed to: